The State of Georgia provides limited funding assistance for capital outlay projects in school districts. This funding is determined by state formula. The entitlement funds are awarded as a project is completed. This process is known as “reimbursable” funding which means that the project (or phases of that project) must be completed first and then the district applies for the allotted reimbursement.
Georgia law (20-2-260) requires all school systems to develop and maintain a long-range,five-year plan to be eligible to participate in Georgia’s Capital Outlay Program. Every five years, school districts apply for this funding by completing two major requirements: first, report the number of schools the district expects to operate in that five year period and second, submit a capital project scheduling plan for that five year period.
The first report is known as a “Proposed School Organization.” (In short, the district “proposes” to the state that it will operate said schools.)
The second report is the “Local Five-Year Facilities Plan,” (or LFP) which is a capital project planning document. This document lists all of the specific projects that will be completed over the five-year period. The state of Georgia also conducts a site visit to validate the plan and determines the specifying funding entitlement for each project fitted to the priorities of projects and funding available. For example, a new school may be fully reimbursed while a roof replacement may receive a percentage of the construction value for reimbursement.
Working together, the District staff and State staff collaborate to develop these capital planning documents. This district-state team ensures the documents are prepared to standard and approved by the local school board and the state school board. These documents help ensure the planning, programming, budgeting and execution of the capital projects are completed to achieve state requirements for reimbursable funding.
For the DeKalb County School District only, the state school board must approve the LFP by June 2013 in order for the district to remain eligible to receive these project-reimbursable funds. The DeKalb School District has already programmed approximately $21M into the SPLOST Capital Improvement Plan. Please see the FY2014 entitlement report for details on funding.
For more information of the State of Georgia Capital Outlay Program visit Georgia Department of Education.