Fiscal Year 2021 (2020—2021 School Year)

Annual Operating Budget Development Process Calendar for FY2021

STEP

ACTIVITY

RESPONSIBILITY

DATE & TIME **
1 FY2021 budget calendar presented to the Board for action Superintendent January 13, 2020
2 Draft FY21 school allotment formulas and guidelines presented to the Board Superintendent January 13, 2020
3 FY20 mid-year budget adjustments presented to the Board for action Chief Financial Officer January 13, 2020
4 Superintendent and Board discuss budget priority and strategic initiatives Superintendent Board January 27, 2020
Board Meeting – February 10, 2020
5 Draft FY21 school allotment formulas and guidelines presented to the Board for action Superintendent February 10, 2020
6 Presentations by the DeKalb County Chief Appraiser Chief Financial Officer February 10, 2020
Board Meeting – March 9, 2020
7 Enrollment forecast presentation Chief Operations Officer March 9, 2020
8 FY21 Forecasted revenue/expenditure projections Chief Financial Officer March 9, 2020
9 Budget Markup # 1 – FY21 Presentation of Debt Service, School Nutrition Program, Grants and Special Revenue Funds Chief Financial Officer March 9, 2020
10 Presentations by the DeKalb County Tax Commissioner Chief Financial Officer March 9, 2020
March – April Internal Work
11 Divisions’ Budgets Due to Finance Division Chiefs March 30, 2020 *
11 Finance meetings with Divisions Division Chiefs April 6,7,8,13,14,2020*
11 Superintendent Meetings Superintendent April-May
12 Advertise Current Tax Digest and Five-Year History of Levy – Millage Rate Meeting Board of Education April 30, 2020*
Board Meeting – May 11, 2020 *(Amended Date)
13 Committee of the Whole – Budget Markup #2 – FY21 Presentation of Superintendent’s comprehensive Tentative Budget/Revenue Projections Chief Financial Officer May 11, 2020 *
14 1st Public Budget Hearing to solicit feedback from the public regarding the 2020-2021 school district’s budget Superintendent Board May 11, 2020 *
15 Board adopts tentative budgets and tentative millage rate Board of Education May 11, 2020 *
16 1st Millage Hearing Superintendent Board May 11, 2020 *
17 Advertise on district’s website FY21 Tentative budgets Board of Education May 12, 2020 *
Board Meeting – June 8, 2020 *(Amended Date)
18 2nd Public Budget Hearing to solicit feedback from the public regarding the 2020-2021 school district’s budget Superintendent Board June 8, 2020*
19 2ndst & 3rdnd Millage Hearings (If necessary) Superintendent Board June 8, 2020*
20 Board adopts final budget Board of Education June 8, 2020*
Board Meeting – June 8, 2020
21 3rd Millage Hearing (If necessary) Superintendent Board TBD
22 Board adopts final millage rates – May require a called Board meeting and public hearings depending on the County’s schedule and millage rate rollback Superintendent Board TBD
23 Present FY21 Budget Plan PowerPoint, Amended Budget Calendar, & Recommend Spending Resolution for July 2020 Interim Chief Financial Officer May 11, 2020 *
24 Advertise Current Tax Digest and Five-Year History of Levy – Millage Rate Meeting
Notice of tax increase (if no rollback of millage rate) in paper and press release		 Board of Education
Interim Chief Financial Officer		 Due on May 21,2020
Published on May 28, 2020
Board Meeting – June 8, 2020
25 Approve Spending Resolution for July 2020 Board of Education June 8, 2020 *
26 Advertise on district’s website FY21 Tentative budgets Board of Education
Interim Chief Financial Officer		 July 6, 2020 *
Board Meeting – July 13, 2020
27 Board adopts tentative budgets and tentative millage rate Board of Education July 13, 2020 *
28 1st & 2nd Millage Hearings Superintendent
Board of Education		 July 13, 2020 *
29 1st Public Budget Hearing to solicit feedback from the public regarding the 2020-2021 school district’s budget Superintendent
Board of Education		 July 13 2020 *
Proposed Called Board Meeting – July 28, 2020
30 3rd Millage Hearings (If necessary) Superintendent Board of Education July 28, 2020*
31 2nd Public Budget Hearing to solicit feedback from the public regarding the 2020-2021 school district’s budget Superintendent Board of Education July 28, 2020*
32 Board adopts final budget & final millage rate (Or pass August Spending Resolution) Board of Education July 28, 2020*
Proposed Called Board Meeting – July 20, 2020 (Amended)
30 3rd Millage Hearing Superintendent
Board of Education		 July 20, 2020*
31 2nd Public Budget Hearing to solicit feedback from the public regarding the 2020-2021 school district’s budget Superintendent
Board of Education		 July 20, 2020*
32 Board adopts final budget & final millage rate (Or pass August Spending Resolution) Board of Education July 20, 2020*
Upcoming Board Meetings – August 10, 2020, September 14, 2020, October 19, 2020, November 9, 2020, December 7, 2020, January 11, 2021